8 Physical Tools Every Virtual Speaker Must Have

From microphones to monitors to webcams, here are the tools you need to make your online presentation a success.

Virtual meetings are rising in popularity. That means there’s an opening for online speakers skilled in relating to an audience using a virtual event platform. But you need more than good speaking skills.

You need the right equipment to captivate your audience. This guide looks at the online presentation tools you need to succeed.  

1. Digital Pens

Digital pens are a must-have online presentation tool. You’ll need them for white board like the ones above or your tablet.

What to look for when buying a digital pen:

  • Is it universal, working across all devices and screens?
  • Does the stylus only work with iOS and Android? What about windows?
  • Is the pen a 2-in-1, meaning it comes with different tips (disk or fiber)

5 digital pen choices:

BrandNo. of piecesUniversalReplacement tips
Digiroot 1Yes9
Finepoint3All touch screens6
Active1iOS/Android touch screens only0

2. Stand Up Desks and Risers  

You don’t want to stay seated during your presentation. Standing up and moving keep you and your audience engaged during your virtual presentation.

Whether you opt for a standup desk or converter often comes down to budget. Here are some choices:

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Desk Top System

Desktop: 31.5 x 18

Height: Extends to 17 inches tall

Assembly: None

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Desk Top System with keyboard shelf

Desktop: 32.6 x 17.8

Height: Extends to 19.5 inches tall

Assembly: Yes

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Stand Steady X-Elite Pro Corner Desk

Desk Top System  

Desktop: 39.25 x 28

Height: Extends to 16.75 inches tall

Assembly: No

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Electric height adjustable desk

Desktop: 48 x 30

Height: Extends to 47.6 inches tall

Assembly: Yes

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Stand Steady Tranzendesk

Crank stand desk with attachable motor riser

Desktop: 55 x 23.75

Height: Extends to 46 inches tall

Assembly: Yes

3. Webcams

Webcams can be better than your computer's video camera.

You want clarity, so that your audience can see your online presentation.

You have a computer with a camera, but it might not provide the best picture clarity and quality. That’s where a webcam comes in. 

You may see these terms when looking for a webcam. Here’s what they mean:

What is FPS?

The number of frames per second. 30 fps has long been the standard for television. 

What is resolution?

The number of pixels in an image.

What is a pixel?

In simple terms, pixels are directly related to picture quality. The more pixels, the better picture.

What does plug and play mean? 

You don’t have to download any software. Just plug the webcam into your device and it’s ready.

Five webcams to consider, from budget to more expensive models

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The Jelly Comb 1080p webcam


  • Privacy Shutter
  • Auto focus, light adjustment
  • FPS: 30
  • Audio: Stereo
  • Compatibility: 
  • Plug and play:

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Weicha 1080p webcam


  • HD video
  • Works with many video conferencing applications 
  • Webcam autofocus
  • Noise cancelling microphone
  • 5 million pixel autofocus
  • Plug and play: yes

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Nanshiba 1080p webcam


  • Autofocus
  • Dual microphone
  • Noise canceling, facial enhancement technology
  • Incudes a tripod
  • Plug and play: yes

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Vitade PC 1080p webcam


  • Automatic low light and facial enhancement technology   
  • H.264 encoding uses half the file space 
  • 80 inch wide angle lens
  • Real-time autofocus
  • Plug and play: yes

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Logitech HD C922x Pro Webcam 


  • 30 fps 
  • Automatic focus
  • H.264 encoding 
  • Table tripod
  • Plug and play: yes

4. A Second Monitor

This is a case where one might not be enough.

Use one monitor for your presentation and a second to see attendees and answer their questions. Monitors in the $100 price range tend to have about the same specs, but we’ve listed five here for your consideration

Amazon.com: Sceptre E205W-16003R 20" 1600x900 up to 75Hz Ultra ...SpectreAmazon.com: Acer SB220Q bi 21.5 Inches Full HD (1920 x 1080) IPS ...AcerAmazon.com: HP VH240a 23.8-inch Full HD 1080p IPS LED Monitor with ...HPViewsonic VA2759-smh, 27 inch Monitor for Office ApplicationsViewsonicAmazon.com: Philips Computer Monitors 328E9QJAB 32" Curved ...Philips
Screen Size2021.523.82732
Pixels 9001080108010801080
HDMI ports21111
VGA ports11111
Built-in speakersYesNoYesYesYes
Audio in/outNoNoYesYesYes

5. Speedy WiFi Connection

Sluggish wifi could ruin your virtual presentation. Here’s what you need to know to stay online at the speed you need

What is upload and download speed?

  • Upload speed is uploading information from your device to the internet. Download speed is the opposite, downloading information to your device.

Why upload and download speeds are important?

  • Slow speeds make data transfer sluggish, slowing down your presentation

What speed do I need?

How do I test my internet speed?

  • There are several free speeds tests available online, including:
  • Best bet: Use an ethernet cable if possible
    • Provides a stronger, faster, and more reliable connection
  • If ethernet isn't available, check your connection. Check for:
    • Buffering
    • Sound quality 
    • Video quality 

6. Headsets

Computers come with microphones, but you don’t want to rely on that since open mics can pick up the background noise. Here are some noise-cancelling headphones:

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ComexionIcometofit Trotronics AvantreeSony
Talk time6 hours8-10 hours8 hoursN/A30 hours
Range33 feet33 feet50 feet30 feet30 feet
Assistant enabledNoSiri, GoogleNoSiri, GoogleAlexa
  • Note: Bluetooth is the wireless connection between devices, so the higher the Bluetooth version, the faster the  connection speed.

7. Microphones

Don’t like headphones because they feel awkward? Here are some options for microphones.


Mic has additional volume knob for louder output

Plug and play USB

Adjustable stand

Compatible with Windows, Mac

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Maono boom USB

Pop filter, foam windscreen removes background noise

USB dataport

Boom arm set

Condenser microphone for clear voice

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Blue Snowball

Adjustable desk top stand

Plug and play USB

Works with Windows and Mac

Compatible with Skype

Blue Yeti

Has gain control and mute button

Plug and play USB

Works with Windows and Mac

Requires minimum 64MB of RAM

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Samson Meteor Mic

Fold back legals for easy transport

Minimize ambient sound

Plus and play USB

Zero latency with level control 

8. Lighting

You’ll need a well-lit area for your online presentation. Here’s four reasons why.

  • You want your audience to see you clearly.
  • You don’t want your audience distracted by shadows, glare, or darkness
  • You want your virtual event attendees to easily see your white boards, slides, and other information 
  • You don’t want to adjust lighting during your presentation. That’s an unwanted distraction

Types of lighting

Chances are you’ll need one of these two types.

Clamp lights
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  • Easy to buy and inexpensive with many under $20.
  • The Simple Deluxe 2-pack (pictured left) is one example
  • Caution: Clamp lights may not have dimming controls so you can’t control the light

Dimmable Light Kits
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  • Dimmers provide more lighting control
  • The Neewer kit contains a diffuser to soften lights, a stand, carrying case, and more 
  • Stand height extends to 75 inches 

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 App controlled dimmable lights 

  • The GVM model can be remotely controlled by an app
  • Wireless operation possible
  • Rotates 360 degrees


Here’s a recap of the tools you’ll need to make  your virtual event a success.

As you can see, setting up a virtual speaking event studio isn't complicated --- you just need the right equipment.

A good microphone ensures your audience hears you and a webcam can provide clearer picture quality.

Don't forget about lighting. You don't want shadows impacting picture quality.

You'll also want a standing desk or a riser, so you're not seated during the entire virtual event. Standing makes you and the meeting more active.

Having the right equipment will ensure that all of your virtual speaking gigs are nothing less than a success!

Find The Top Virtual Speakers

Virtual Speakers Organization is an exclusive network of the best virtual speakers in the world. Top event planners book our virtual speakers for all kinds of online events.
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